VPAC Rose Theater AV (User Guide)
The Rose Theater in the Center for the Arts is a highly customized space due to the variety of events that are possible in the space. It is for this reason along with other design conditions that cause this room to have a specific set of instructions.
If your class uses the Rose Theater Stage for your class sessions, several points of this document will not apply to you. Please contact the Center for the Arts staff for specific information.
If you are using the traditional lecture style side of the Rose Theater, please follow the steps below the map:
Getting the room ready
Turn on the Lights:
Upon entering the Rose Theater from the main lobby of the Center for the Arts, stop when you find the door labeled Control Room. On the wall to the right of the Control Room's door, you will find a box mounted to the wall, there is only 1 button in the box. Pressing this button with turn the audience lights of the auditorium on and off. Stage lights require specific training and prior approval to gain access to those controls. If you believe that you need access to the theater lighting controls, please contact the Center for the Arts for more details.
Close the curtain (optional):
*** DO NOT ADJUST THE CURTAIN IF THE PROJECTOR SCREEN IS DOWN ***
If the curtain is open and you would prefer that the curtain be closed (or vice versa), be sure that the projector screen is fully rolled up before adjusting the curtain in any way (See below). The curtain and the screen are very close together and if the screen is down, the curtain can catch on the screen and cause significant costly damage to both systems.
To operate the curtain, go to the back stage area noted in the map above and you will find several components bolted into the stage. The smaller pull containing black rope is the component that you are looking for. The rope in this pulley is a loop, pulling the rope closest to the center of the stage downwards will close the curtain and pulling the rope closet to the control panel downwards will open the curtain.
Projector Screen:
Before operating the projector screen control, confirm that the curtain is in the desired position. The projector screen must be fully rolled up before operating the curtain.
To put the Projector Screen up and down, go to the backstage location noted in the map above. See the picture below. The projector screen control switch has 3 positions, UP, Down and Neutral. When the motor is not in use, please be sure to return the switch to the Neutral position.
AV Controls:
The AV control panel is located backstage between the Projector Screen switch and the double cargo doors (See Map Above). The control panel is built into a 3 foot cube that is bolted to the wall. Touch the screen to wake the screen up. You will need to press the screen a second time to begin the system startup process.
You will be presented with the mains start screen. Pressing the button in the center of the screen will activate the core of the system including audio control but not the LCD projector.
Rose Theater Control Welcome Screen
Rose Theater Startup Pop-up
Once the system has activated, the Main Control Page will be shown. The Main Control Page is divided into four main zones.
Zone 1 - Along the top of the panel is the Input Bus that lists all available input ports in the system.
Zone 2 - Along the right side of the control panel is the Volume Bus, in this area, you can control the computer volume and combined microphone volume. Controlling individual audio sources is possible but requires a technician to be on hand for the event.
Zone 3 - The left side of the control panel is home to the Control Bus, it is here that you can control the LCD projector itself, video mute, enter the Lecture Capture System's controls, and start/stop sending live content to the Lobby TV.
Zone 4 - In the center of the control panel, you have the Menu Section. This part of the control panel will change depending on what part of the system you are controlling. For most general usage cases, the Menu Section of the control panel will be empty.
Rose Theater Control Panel Zones
Rose Theater Main Control Page
As noted above, the room's LCD Projector does not activate because many events in this space do not need the projector. On the left side of the control panel, yo will find the Projector heading with an ON button. Pressing this button will turn the projector on.
Rose Theater Input Bus
The control bus can be used to power the projector on and off. Be sure to give the projector a bit of time before powering on because it may take up to a minute to fully boot up. The "mute" button can be toggled to temporarily make the projector show only a black image which can be a faster alternative to powering the projector on or off in instances where it might be useful to not display what is on the computer in use.
Rose Theater Control Bus
Volume Bus
The volume of the microphones and the computer can be controlled through the Volume Bus by pressing the arrows to the right of the level bar. Pressing "mute" will also cause the audio to silence completely. Pressing the button again will release the mute.
Rose Theater
Volume Bus
Lecture Capture
The Rose Theater comes equipped with the Lecture Capture system, which allows for the recording or livestreaming of events. This can be activated by pressing the "lecture capture" button. Once it is pressed a sub-menu will be opened with the following options.
Video Setup
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Side by Side - Arranges for both the content displayed on the projector as well as the camera in the room to show up side by side in the recording
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Just the Camera - Arranges for only the video from the camera in the room to be shown in the recording.
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Just the Computer - Arranges for only the content displayed on the projector to be recorded. Audio from the room will still be recorded.
Record - Indicated by the circular icon, initiates the start of the recording
Mark - Used to place "marks" in a recording such as chapter markers, useful if someone is going to be editing a recording afterwards
Stop - Indicated by the square-shaped icon, stops the recording currently in progress
PTZ Control - Opens a sub-menu which allows for manual control of the PTZ (Pan, tilt, zoom) camera; see PTZ camera controls for explanations for
Rose Theater Lecture Capture System (LCS)
PTZ Controls
Camera Presets - The three buttons to the left side of the menu allow for the camera to automatically orient to one of three preset shots indicated by the names on the buttons: Lectern Stage Right, Center Stage and Full Stage. It is generally recommended that these presets be used for most recordings as trying to manually adjust the camera is less responsive due to input delay
Zoom - These two buttons in the center of the menu allow the camera to be zoomed in and out for a tighter or wider shot
Pan and Tilt - These four buttons on the right side of the menu allow for the camera to be panned (left & right) or tilted (up & down) at will
Rose Theater Pan/Tilt/Zoom Control (PTZ)
Once the Audio Mode is selected, the next page will automatically display the source selection list. The only input that is operable for class usage is labeled Stage. All other options shown are related to the Control Room Mixer Mode.
Press the Audio Control button on the right-hand side of the screen. From the new page, you have the ability to un-mute the lectern microphone to help those seated in the back of the room to hear the professor. At this point it is also advisable to check if Comp Mute (short for Computer Audio Mute) is shown with red or white text. If the text is red, the computer audio is Muted. You will only need to press the button to toggle between muted and un-muted.
The final step of preparation is to turn the main projector on. On the left-hand side of the control panel, press the Proj Control button. This will present a page of PROJ ON and PROJ OFF.
Stage Lectern
In January 2021, the lectern for this space was replaced with a different option in order to allow for more input options and improve reliability. Because of the increased number of inputs, it is important to note what input you wish you show on the projector vs what input the system has been told to show.
In the lectern, there is an equipment rack housing several devices. One of the devices is the AV selection switch for all of the inputs available at the lectern. The AV switch (pictured below) has printed labels . Each of the 6 input ports on this box (labeled for buttons 1 through 6 noted below the picture), can be selected at any time by pressing the button on the front of the AV switch. The port that is selected has its button illuminated with an orange light. Only one input can be selected at a time.
Inputs at the Lectern:
1 - VGA and audio
2 - A BluTooth Audio receiver for dance classes.
3 - Mini DisplayPort
4 - USB-C
5 - HDMI (With Green tape wrapped around the cable)
6 - HDMI (With Blue tape wrapped around the cable)
Below the AV switch is a smaller box that is used for other requirements of the space. There are buttons on the front of that smaller box but they are disabled. This box can be ignored unless technical support asks about it specifically.
Shutting the system down at the end of class
At the end of class, and if you are unsure if the next class period's professor will need the AV system, please proceed backstage to the projector screen control switch and put it into the up position.
While the projector screen is rolling up, go to the control panel, find and press the System Off button in the lower left corner of the screen.
Once the System Off button has been pressed, a confirmation screen will be displayed. To shut the system down, press the button Turn Off.
Rose Theater Shutdown Confirmation
Within moments, the projector screen will have completed putting itself away. Once the motor stops, please put the switch to Neutral.
Please exit the Rose Theater through the audience seating area and press the lighting control button located in the small hallways before you reach the lobby.
This concludes the Rose Theater activation and shutdown instructions.