If an outside speaker is involved, and the possibility of recording the event is discussed, an original signed copy of the attached form must be on file with the AV office one business day prior to the start of the event.  If the guest is traveling from a distance, an email from them stating their permission to be recorded will be accepted until the form is signed on the day of. No recordings will be started until the form is signed and on hand for ALL participants. If one member of a panel or group presentation does not give permission to be recorded, the recording of that session will not take place The above policy is part of Massachusetts State Law but does not apply to anyone with an Endicott ID (Staff/Faculty/Student) because Endicott ID holders have already given appropriate legal consent when they were made part of the community. 

Who is Audio Visual Services: The Audio Visual Services Department at Endicott College (AV) designs, installs, maintains and trains users on the usage of presentation technology for classroom and meeting spaces for the college. AV is also the primary support team for the college's Zoom accounts. This team is regularly involved with large scale events throughout the college's annual calendar including but not limited to New Student Orientations, Admissions Open House, Alumni Reunion Weekend, Commencement and the meetings of the college's Board of Trustees. AV also provides event planning consultations to assist on campus groups to leverage AV's event experience in planning their events. Office hours for AV Services: Below are the department's hours of operation, AV does NOT necessarily have someone in the office at all times Monday: 8:00AM - 6:00PM Tuesday: 8:00AM - 6:00PM  Wednesday: 8:00AM - 6:00PM  Thursday: 8:00AM - 6:00PM  Friday (school year): 8:00AM - 5:00PM  Friday (summer): 8:00AM - 1:00PM (available up to 5:00PM if arranged at least 10 business days in advance) Weekends and Holidays: Closed  On snow days or other events where working from home is encouraged, the physical AV offices will be closed but the team will be operating from home. Contact:  The two main methods of contacting AV Services is either by phone by calling (978) 232-2152 or by logging a ticket at endicott.freshservice.com. If you are experiencing an active technical issue that prevents you from teaching a class or holding a meeting please call (978) 232-2152 from the impacted space. This phone number - (978) 232-2152 - rings on all team member's phones. If there isn't anyone available to take your call, please be sure to leave a message with your contact information and include the space that you are calling about.AV has the ability to remotely control and diagnose all permanently installed classrooms and most conference rooms on campus. If you are experiencing a non-critical technical issue or have a question related to systems or available services, please log a ticket at endicott.freshservices.com. If you have any questions, please go to endicott.freshservice.com and log a ticket and one of us will respond as quickly as we can.  Events: Special requests for events that have an in-person component must be communicated in full to AV team a MINIMUM of 10 business days prior to the event in order to have the best chance of fulfilling the request. All in-person events must be booked in the Events Management System (EMS) prior to AV getting involved. This is to prevent booking issues that have caused issues in the past. Submitting requests are not guaranteed to approved. Equipment and staff are available based on the overall needs of the college. Helpful Info: Getting your Zoom activated - (CLICK HERE) User Guides for Classroom AV systems - (CLICK HERE) Linking Zoom to Canvas Courses (For Faculty - (CLICK HERE)